There have been reports in the past that most businesses have suffered huge losses because of email communication. In event of downtime, businesses have lost crucial information that had been stored and recorded in emails. It is not a wise choice to presume that your client or end-user will have the email stored in the system. Moreover, you might need an email for audit or litigation reasons. In case you do not have a copy of the email, you may suffer huge monetary loss because of this!
Be prudent and archive all your emails
Smart businesses today are resorting to email archiving. These businesses ensure that you get the best possible solutions when it comes to saving all of your emails in the business communication. With an email archive, you are able to get a portal that you can use for yourself. So, if the end user accidentally or even maliciously deletes the mail, you will have a back- up safe in your system.
You have the option to search for the email and restore it as and when required. This means you can ease the pressure on your email server when you archiving your mails. Moreover, the above will abide to regulation compliance that your company needs when it comes to business communication. It is necessary for companies to keep their emails for a predefined period of time. They might need it for a litigation or internal process. Now, if you take the example of one email- it may have grown from 22KB to 400KB. This means the amount of storage space that it holds is huge. Now, with email archiving you get the advantage of compressing this huge email and making it small. This means you are freeing a lot of server space and at the same time have all your vital emails stored on Cloud. This is a prudent option when you are dealing with many clients for your business.
Can you search for your email once it is archived?
Once you have archived the emails of your company, you will find all the data stored in one convenient location. At the same time, if you need an email, you just have to search for it. The search process is very fast and advanced for you to resort to it. You can get any email you need conveniently. Moreover, the end-user is not affected. So, this is a viable solution if your business has many crucial emails that cannot afford to be lost.
When it comes to email archiving, you must ensure you resort to professional companies for the purpose. Take time and research well for reliable and esteemed service providers that give you top quality solutions at affordable rates. If you have not started to save and store your emails today, you may have to pay a dear price tomorrow. Ensure that you start searching for a good email archiving service and make a positive different to the progress and the communication of your company with success!